This privacy notice provides you with details about how we collect and process your personal data here at Page Temple & Payne Legal Recruitment LTD
– when you visit and interact with our website (including any information you may provide through our site), plus through our business dealings and engagements (specifically relating to our candidates and suppliers).
Page Temple & Payne Legal Recruitment LTD is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).
Our email address is firstname.lastname@example.org We are registered under number 4100659, and our registered office is centaur house, ancells business park, ancells road, fleet, Hampshire, GU51 2UJ.
If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.
It is very important that the information we hold about you is accurate and up to date. Please do let us know if at any time your personal information changes by emailing us at email@example.com
WEBSITE PRIVACY NOTICE
(This section is relevant to anybody visiting our website)
1.1 We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information
2. Personal information
2.1 We may collect and use the following types of personal info:
* (a) Information about your visits to and use of this website including but not limited to: your IP address, location, browser type, operating system, referral source and website navigation paths
* (b) Information that you provide to us when registering. For example your name and email address
* (c) Information contained in any communication that you send to us or send through our website, including metadata associated with the communication
2.2 Before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy
3. Using personal information
3.1 We may use your personal information to:
* (a) Update our website
* (b) Send you marketing communications relating to relevant roles
* (d) Keep our website secure and prevent fraud
3.2 We will not supply your personal information to any third party for the purpose of their or any other third party’s direct marketing
4. Disclosing personal information
4.1 We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors if reasonably necessary for the purposes set out in this policy
4.2 We may disclose your personal information:
* (a) To the extent that we are required to do so by law
* (b) In connection with any ongoing or prospective legal proceedings
* (c) In order to establish, exercise or defend our legal rights
5. Retaining personal information
5.2 Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes
5.2 Notwithstanding the other provisions of this Section, we will retain documents (including electronic documents) containing personal data:
* (a) to the extent that we are required to do so by law;
* (b) if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
* (c) in order to establish, exercise or defend our legal rights
6. Security of personal information
6.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information
6.2 We will store all the personal information you provide on our secure firewalled servers
6.3 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet
7.1 We may update this policy from time to time by publishing a new version on our website
7.2 You should check this page occasionally to ensure you are happy with any changes to this policy
8. Your rights in relation to personal data
8.1 You can unsubscribe from our marketing communications at any time.
9. Third party websites
9.1 Our website includes hyperlinks to, and details of, third party websites
9.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties
HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when legally permitted. The most common uses of your personal data are:
* Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests
* Where we need to comply with a legal or regulatory obligation
Generally, we do not rely on consent as a legal ground for processing your personal data, other than in relation to sending communications to you via email or by post. You have the right to withdraw consent to this at any time by emailing us at firstname.lastname@example.org
Purposes for processing your personal data
Set out below is a description of the ways we intend to use your personal data and the legal grounds on which we will process such data. We have also explained what our legitimate interests are where relevant.
e may process your personal data for more than one lawful ground, depending on the specific purpose for which we are using your data. Please email us at email@example.com if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
Purpose/Activity: To register you as a new candidate
Type of data: (a) Identity (b) Contact
Lawful basis for processing: Performance of a contract with you
Purpose/Activity: To process and deliver our services including: (a) Manage payments, fees
and charges (b) Collect and recover money owed to us
Type of data: (a) Identity (b) Contact (c) Financial (d) Transaction (e) Marketing and
Lawful basis for processing: (a) Performance of a contract with you (b) Necessary
for our legitimate interests to recover debts owed to us
Purpose/Activity: To manage our relationship with you which will include: (a) Notifying you
Type of data: (a) Identity (b) Contact (c) Profile
Lawful basis for processing: (a) Performance of a contract with you (b) Necessary
to comply with a legal obligation (c) Necessary for our legitimate interests to keep
our records updated and to study how customers use our services
Purpose/Activity: To administer and protect our business and our site (including
troubleshooting, data analysis, testing, system maintenance, support, reporting and
hosting of data)
Type of data: (a) Identity (b) Contact (c) Technical
Lawful basis for processing: (a) Necessary for our legitimate interests
for running our business, provision of administration and IT services, network
security, to prevent fraud and in the context of a business reorganisation or
group restructuring exercise (b) Necessary to comply with a legal obligation
Purpose/Activity: To deliver relevant website content and marketing
to you and measure and understand the effectiveness of our marketing
Type of data: (a) Identity (b) Contact (c) Profile (d) Usage
(e) Marketing and Communications (f) Technical
Lawful basis for processing: Necessary for our legitimate interests
to study how customers use our services, to develop them, to grow our
business and to inform our marketing strategy
Purpose/Activity: To use data analytics to improve our website, services, marketing,
customer relationships and experiences
Type of data: (a) Technical (b) Usage
Lawful basis for processing: Necessary for our legitimate interests to
define types of customers for our services, to keep our site updated and
relevant, to develop our business and to inform our marketing strategy
DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 2 above:
* Service providers who provide IT and system administration services
* Professional advisers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services
* HM Revenue & Customs, regulators and other authorities based in the United Kingdom and other relevant jurisdictions who require reporting of processing activities in certain circumstances
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
In some circumstances you can ask us to delete your data: see below for further information.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
* Request access to your personal data
* Request correction of your personal data
* Request erasure of your personal data
* Object to processing of your personal data
* Request restriction of processing your personal data
* Request transfer of your personal data
* Right to withdraw consent
You can see more about these rights at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
If you wish to exercise any of the rights set out above, please email us at firstname.lastname@example.org
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
We use Google Analytics to analyse the use of the PTP Legal website which helps us to create a more useful and easy to use website. Google Analytics uses several small text files called â€˜cookiesâ€™ which are saved on your computer, to collect standard internet log information and visitor behaviour. The data collected is completely anonymous and does not store any personal details. The information, collected by Google through the use of the cookie (including your IP address), is used to analyse how visitors make use of the website and allows us to gather statistical information such as website activity, visitor numbers, popular pages etc. If you would like to opt out of being tracked by Google Analytics you can use the Opt out tool at: http://tools.google.com/dlpage/gaoptout