• (01252) 761444
  • enquiries@ptplegal.co.uk

Legal Assistant – Family

Salary: £Negotiable

Job Ref: 7953

Location: Oxfordshire

Contact Name: Reg Payne

Contact Tel: 01252 761444

Contact Email: regpayne@ptplegal.co.uk

  • About the Role

    Providing efficient and effective secretarial & administrative support to the Family department in the children and care team, predominantly for a senior and junior fee earner. Providing the first link between the client and the Firm, you will make a great first impression. You will be supporting the department to function effectively & to ensure that the work done by the department complies with internal quality standards and external requirements.

    Responsibilities of the Role

    • Maintenance of electronic diaries, & ensuring effective use of Outlook
    • Scheduling meetings, producing agendas & minutes
    • Face to face & telephone contact with clients (arranging meetings, taking details, completing forms etc)
    • Audio typing to produce documents
    • Completion of daily timesheets for fee earners
    • To actively participate in marketing the department’s services and undertake business development activities when required.
    • Maintenance of up to date client database
    • Opening files competently, including completion of client matter database
    • Use, maintain & keep up to date the expert database
    • Faxes, filing, scanning, emailing & photocopying
    • File maintenance & archiving
    • Collection/opening of post
    • Dealing with public funding applications

    About You

    Experienced secretary with excellent organisational and admin skills and great interpersonal skills. Someone who enjoys working in a very busy environment and can balance the needs of each team member through good communication. Must be able to deal with clients in a sensitive manner using tact, discretion and confidentiality. Must be organised and able to prioritise work effectively. Previous experience in a similar role would be highly beneficial however we will consider someone with a willingness to learn and potential to grow into the role.